You must be ready to actively include and enlighten the personnel of your firm in order to have a constructive communication with them regarding the migration. It would be appropriate as long as you start the conversation early. Don’t forget to enlist the help of AIP Packers and Movers for your move. Never forget that moving your workplace has a big impact on your staff for the following three reasons.
- Frequently, they are able to pack their own bags (desk, personal belonging, documents etc)
- Their viewpoint on the relocation process is important for its effective execution.
- Their effect on the amount of downtime or productivity loss you encounter in the workplace.
Another sensible option for handling the employees’ personal belongings is to hire long-term storage, which will supply enough storage containers for all of their belongings until the office move is totally completed. You need to develop a solid strategy and implement it quickly if you want to get as many employees on board with your move as you can. You could be astonished in the end by how many staff spontaneously offered more assistance.
The following 13 top recommendations can help you communicate with staff members about a corporate office move:
Being a constant source of inspiration
As soon as you can, you should begin your communication strategy. Do not wait a long time for your employees to begin looking for information about the move from other sources. This may provide unforeseen difficulties that impede the further development of your relocation plan.
Build Your Team
Always regard the corporate move as a team effort when creating your strategy, and specify some guidelines and standards for teamwork that include leaders from various business departments and their functional representatives, which include HR facilities, IT, Finance, Transportation, and Marketing. Team leaders are crucial since they are the most regarded employees and may provide you insight into how other employees feel about the change.
Transmit the message
Which one will effectively convey the main point? If you mostly communicate new information from the company via email. You should work hard to utilise numerous strategies and share all the relevant move data with your managers so they can tell their colleagues and address all the queries. It’s possible that you should continue in this manner in addition to your common channel of communication. Read more Interstate Movers And Packers
Communication Method
The method you choose to inform your personnel about the office move is quite important. They give everyone the opportunity to ask questions, learn more about the new office’s recreational opportunities, and receive regular updates on the move. Here, we offer some recommendations that are incredibly helpful:
Should have face to face Work Culture
- Should organize one on one meeting
- Post your information in common rooms/break time/ game room
- Schedule Departmental Meeting
- CEO Newsletter
- Use Notice Board of the Reception and Work Area
Examine the Information in Your Messages
We should consider additional messages you should provide to your team as a result of transferring your company to a new site. You might wish to provide more specific and in-depth details on the additional questions the employee might ask YOU. Describe how you think the new office might contribute to the company’s ability to grow. How it might create a better working environment where employees could thrive and how it could leave a better impression on visitors and clients.
Include your staff in the moving process.
Including your team in the relocation process will enhance their morale throughout the relocation process and help them feel valued and satisfied. Here are some suggestions if you’re still unsure of how to involve your staff in the move to a new office.
Take the valuable feedback about the layout and design of your existing office;
- Ask them some creative ideas on designs, interiors and sitting plan of your new office.
- Involve them in the idea of decorating your new meeting rooms.
- You can also ask them on how to make your reception area a friendly place for guests;
- You should ask to them everything related to your office related move as they are the one who will spend most of the time in the office premises
- See if they have any thoughts on how you can lower down your removal costs before booking with the local moving company.
Celebrate
Is there anyone out there who doesn’t enjoy parties? In my opinion, no. Moving your entire company’s assets and personnel may be a very hectic and stressful period for everyone involved in your firm, including you. Throw a moving celebration for your staff and other company stakeholders after everything is finished. In this way, everyone will rapidly forget about the previous moving day or week. Additionally, your staff will continue to be motivated, and business operations will go as usual.
It is preferable to get in touch with Aip Packers Movers for your relocation help.
